How to Manage Exhibit Shipping

Do you have an upcoming exhibit or trade show? You might be worried about the logistics of transporting everything you need to the location, but have no fear. We at Washington Express Movers are the freight shipping professionals Washington, DC can trust to get the job done the right way. We urge you to rely on our company to ensure that your displays and necessary items arrive exactly when you need it, where you need it, and in the top condition for your event.

Researching the Options

When it comes to finding the perfect team to transport your items, we get it – not all companies were created equal. During this stage of planning for your event, you’ll be able to compare prices and services offered to make the best choice. Most companies will drop off items at a loading dock and be on their way, but not us. We ensure that the packing, loading, unloading, and setup are all complete before we call it a job-well-done.

Logistics Consultant

Maybe you don’t know exactly how you will get everything from point A to point B, but that’s where we come in. We always have someone on site to oversee the moving process and ensure everything is exactly where you need it to be. This logistics consultant can help keep the moving process running smoothly and prevent you from having to worry about the details. This means you can focus on the the trade show and not on the little things.

Make Sure Everyone is on the Same Page

Hiring a freight shipping company is probably going to be your best bet for getting things transported quickly and efficiently, so make sure that this company understands your expectations and goals. For example, a company that has experience with trade show freight shipping is going to be a better option than one without. Ask a representative about what services they provide, as well as the expected level of customer support. Before making your final decision, find out how long the company has been in business, read the reviews, and request a price quote so you know what to expect.

Drayage

When you register for your show, the event’s sponsor will likely let you know everything you need to keep in mind before the event begins. This should include any instructions for when you can move and set up your exhibit, as well as any forms they may need to be filled out before setup begins. The drayage contractor will let the shipping company drivers know where to go, where to set up your display and unload any crates, and when to pick up exhibit crates. This drayage contractor will be in touch with the freight delivery team you choose. This is essential to proper communication and timely setup!

After the Show

Typically, the drayage contractor will be in contact with your shipping company to tell them when the proper time is to pick up your crates and other items. To ensure that everything goes where it should, we recommend that you label your crates, boxes, and skids. If there are any items left behind, they are “forced,” or sent to the event contractor’s warehouse for storage. If this should happen to you, call the event planners and arrange for the item to either be picked up or sent back to you. We recommend keeping a camera on-hand so you can document any damage that might come to your belongings as they are transported from the trade show space to the loading dock.

If something should be damaged during the loading process, it is crucial that you file a claim with the drayage contractor before you leave. Afterward, ask for the contractor’s phone number, address, and shipping procedures to follow-up later on, if need be.

Contact Washington Express Movers

We know how important each and every tradeshow is to you and your business, which is why we pay the utmost attention to detail. When it comes to logistics and professionalism, we know that no team can parallel the experts at Washington Express Movers. Contact us today for a price quote or to learn more about our services. We can handle everything for you, from packing your items to unloading them at the destination. Call now!

Top Reasons to Not Use Employees While Your Office Moves

It’s time for a big office move! Do you make the decision to hire a professional team to make the move for you, or do you trust all your office supplies and equipment in the hands of your employees? When moving from one office to another, we understand the challenges that your business is going to face. Every minute you spend unplugged results in lost revenue, and moving, in general, is just plain hard. If your move is going to take a week, your revenue is going to be hurting badly. Your employees may become distracted, and it might take an extra amount of time to get them back into the workflow.

That’s why you need to consider hiring commercial movers when it comes to your Washington D.C. office move. Planning ahead, timing the move well, and meeting your goals beforehand will all help smooth over the process. Read the following reasons why it’s best to keep your employees out of the moving process.

Your Employees Will Be Distracted

Each one of your employees matters. We know this, because otherwise, you wouldn’t be paying to keep them around. Because of this, you need to be able to keep all your employees focused on the task at hand while they are in the office. When you give them moving responsibilities, they lose their attention to their jobs. Instead, they begin to think about the move itself. Let those thoughts go to the professional commercial movers at Washington Express Movers instead of your employees.

Your Employees Likely Have Not Done This Before

Sure, many of your employees have probably moved their homes before. However, that was moving their own personal items – not the office materials. They may feel added stress about moving expensive electronics, and they might feel added pressure if they don’t believe they are capable of moving all their office materials on their own.

Electronics are Expensive and Fragile

There is always a risk when moving items from one office to another, but this risk is only heightened when you trust your employees to load up their own items in the backs of their cars where they cannot be properly secured. Electronics are expensive, and they are fragile. This risk increases when they are not packed properly for moving! Trust the professionals over the amateurs to save your business money.

You Might Be At Fault for Injury

If your business isn’t filled with professional commercial movers – and we doubt it is – then you might be at risk of a lawsuit if one of your employees is injured during the move. Your team doesn’t know how to maneuver heavy items through Washington D.C.’s office spaces, so don’t leave anything up to chance. Let us take care of the heavy lifting instead.

Security Might Be an Issue

Typically, your business is quite secure. You may require your employees to have access cards, you probably lock the doors at the end of the business day, and you probably have a detailed and secure filing system for important documents. When you allow your employees to move things at their will, all of this becomes susceptible to theft or a security breach. When you call in our commercial movers, you can be sure that we have a plan in place to keep all your information and items secure during the move.

Your Employees Might Not Know How To Move Things

Do your employees know that copy machines need to have all fluids removed before they can be moved from your office to the new one? Ours do. Leaving your expensive equipment at the mercy of your employees is never wise! Make the smart decision and contact a team that has done this hundreds of times before. We know exactly how to handle all the tricky equipment in your office, as well as the heavier items.

Your Employees Need a Chance to Settle In

You are moving them to a brand new office! We are sure that they want to spend the time moving getting familiar with the space and setting up their new workstations. While our commercial movers handle all the hard work, your employees can focus on moving forward, working with the clients, and getting cozy in their new space. Once your employees feel more at ease and, dare we say, at home in the new space, they will be back to conducting business as usual and keeping your clients happy.

Contact Our Commercial Movers Today

If you are ready to put your big office move in the hands of our professionals, then it’s time to call Washington Express Movers. We can handle your move from one Washington D.C. office to another. Your employees don’t need the added pressure of a hard move, but we thrive on it. Contact us today and let us know how we can help you.

Tips to Make Your Office Move Smooth

Perhaps your company is expanding and it’s time to make more room for your employees, or maybe your business model demands a different space than the one you already have. Regardless of why your business is headed to a new location, it’s time to think about the moving process! We at Washington Express Movers have compiled some basic tips to help make moving as easy as possible. When it come to office movers, you can bet that we are the team to trust!

Plan Ahead

Nothing can ruin a move quite like not being prepared for it. What day are you moving? Will the office be conducting business as usual that day, or will you be dismissing your employees early? Knowing these things ahead of time will help you keep things running with as little downtime as possible. Many business relocations are planned anywhere from six months to a year in advance, and larger moves can take ever longer to plan. Keep that in mind as you prepare.

Hire Professional Office Movers

As easy as you might think it is to just get a truck and move everything from point A to point B on a budget, this is a terrible mistake. Items may get lost or broken, and you might even have an issue with an employee getting injured in the process. When you hire professional office movers, such as Washington Express Movers, you can be sure that we have the experience, resources, and manpower needed to move everything quickly and efficiently. Also, we have insurance. If something goes wrong, you won’t be the one footing the fill.

Check Your New Building’s Requirements

Some properties can be a bit more stringent than others when it comes to hours of operation, parking lot requirements, and elevator reservations. Check with your new building manager before your move to ensure that everything is in place. You don’t want to have everything packed up and arriving at the new building only to find that the building is locked outside of normal operating hours.

Update Your Printed Material

If your business cards, letterhead, envelopes, and other distributed materials have your old address, make sure to update these! The last thing you want is for a client to send something of importance to the wrong location. Even if you do forward your mail, this can increase the amount of time it takes for it to arrive at your new location. Having these items printed ahead of time sets you up to distribute these items to your employees after the move with no in-between time to worry about.

Take Inventory

Make sure that all your items are accounted for. If you have a larger company, put your supervisors in charge of their own department’s inventory. That way, you can stay focused on the office move as a whole instead of worrying about smaller items that could go missing along the way.

Be Properly Staffed

It’s a good idea to have two managers there during the move. You can keep one at the old office to oversee things being packed up, while you can put another manager at the new location to guide the office movers as they drop off the items. However, don’t have too many managers on hand – otherwise, they might get in the way of our office movers and slow them down!

Keep Your Electronic Needs in Mind

If you are a largely electronically based company – many companies are, these days – then make sure that these items get moved quickly. You will want to ensure that all data cabling has been installed and tested before the IT team gets there to set up your network and equipment. Keep an IT professional in the new location to assist anyone who needs help setting up their new workspace and electronic devices.

Contact Our Team of Office Movers

If your office is ready to make the transition from one space to another, then it’s time to contact the professionals at Washington Express Movers. We are proud to serve businesses like yours in the Washington D.C. area, and we would be happy to help you in any way we can. Contact us today to get started and tell us about your moving project!

How to Pick the Right Mover for Your Office Move

Relocating a business can be a difficult procedure, but when you choose a good office mover, it makes the process less stressful for everyone. An office move in DC doesn’t have to take days and disrupt your entire organization for weeks. To make it easier to select the right office mover, here are some things to ask before hiring a company to manage your business move:

What type of corporate insurance policies do you have?

Getting information about a moving company’s insurance is a standard request. You should know that the company has workers’ compensation insurance to protect you against claims of injury by their employees. The company’s corporate insurance should also protect you against property damage during the move. We have damage coverage and addition insurance to protect your business. Contact us today to get a Certificate of Insurance.

How will you minimize disruption to our company?

Commercial moves need to have a plan before anything is packed and taken off premises. Benjamin Franklin said, “If you fail to plan, you are planning to fail.” This action plan should give you information about the cost of the move, how long it will take and what type of equipment and manpower are committed to your project.

At WEX, you can request services without a lot of lead time. We’re a local company that will get the job done quickly and efficiently. We combine the resources of a logistics company with the speed and convenience of a courier service.

Who will be handling my commercial move?

Ideally, for a local move, the same crew should be the ones who handle the job from start to finish. You should ask about the experience of the crew and whether they are full-time, fully-trained staff who can protect your property. Our staff is trained to prevent damage to your property and injuries to themselves. This keeps your staff from being injured from lifting or straining to move large items.

Do you have local references?

Ask the mover company to provide the names of at least two businesses for whom they’ve completed a move in the last few months. This helps you weed out commercial movers who simply advertise as such, but generally only handle household moves. We have more than 35 years of experience and are happy to provide you with information from our satisfied customers. Check our our testimonial page for customer feedback.

What types of materials can your moving company handle?

It’s important to get information about how your IT and AV equipment will be managed during the move. If you have sensitive documents, you want to ensure that the security of that information is protected. Get information about how each aspect of the move is handled.

When you call Washington Express Movers, you will find experienced, high-quality, professional commercial movers who specialize in small to mid-sized corporate moves, both internal and external.  We are local and readily available at a much lower hourly cost than large scale office movers. Get a free quote today.

5 Ways to Save on Your Office Move

5 Ways to Save on Your Office Move

Moving your office can be an expensive and overwhelming experience. Whether you are moving to downsize or to expand, you want to have as little downtime as possible so that your business can be operational as soon as possible. The best way to do this is to prepare well, so here are five ways to save on your local office move.

  1. Assess what you can let go of. The less you have to move, the less you’ll spend on your move. Do you have a graveyard of electronic items—old computers, phones, copiers printers? Recycle them. Consider donating your old office furniture and equipment to local charities. Shred old files. Throw out what can’t be recycled or donated.
  2. Pack as much as you can yourself, and pack early. Packing time is usually grossly underestimated. You don’t want to wait last minute to pack. This can add time and money to your move if movers have to either wait for you to pack or if they have to pack your items for you. As soon as you’ve determined you’re going to move, start to pack the non-essential items. This process will also help you to discover what you don’t want to take with you to the new office sooner.
  3. Consider using plastic boxes. Although cardboard boxes are the common go-to containers for moving, plastic boxes can make packing, loading, and unloading a lot easier.
  4. Get moving insurance. Office Moving can always have unexpected drops and lost items. Whether you get your own truck or hire movers, it’s best to get insurance to cover damages.
  5. Make those lists and check them often. Because a local office move can be quite a fluid experience, it’s better to have lists for each part of the process, starting months ahead of time.
    • Three months before
    • Two months before
    • One month before
    • Two weeks before
    • One week before
    • Day of move

Again, what you want to avoid is that last minute scramble, which can cost you a lot extra time and money you may not have budgeted time for. It’s very easy to overlook items and tasks that you wouldn’t think of as you occupy an office space. These lists will save you both time and money.

Your local office move does not have to be a nightmare. You can hire professionals like Washington Express Movers. You can rely on our 35 years of experience as movers. We specialize in small moves, internal or external, and, compared to large scale movers, we can offer you a lower hourly minimum time of 2 hours–instead of 4 hours plus travel time. Contact us today to get a free quote on your upcoming move.